Build Tomorrow Better Virtual Studio Event

Client: Financial Services Provider

Solution: Live Virtual Event

Location: London Studio & Online

The Brief

To kick start 2022 with new strategy, purpose, ambitions and aspirations, we were tasked with creating a truly engaging event for 160 senior leaders within our client’s business.

Whilst the ideal platform would have been an in-person live experience, COVID-19 risks determined the event should be fully virtual and we were challenged to produce an online experience that felt very different to a typical virtual meeting or webinar.

As a financial services provider with strict IT policies in place and a short lead-time for the event delivery, we were tasked to work with existing software and infrastructure to ensure the online event could be delivered securely and accessible by all attendees on company devices.

Key Objectives

We worked with our client to produce an agenda with a number of engaging sections to avoid the devasting “Zoom fatigue” often faced on virtual events.

The agenda included:

Live broadcast from a bespoke built studio for presentations and live audience interaction
A 3D Exhibition Experience
Live interactive feedback throughout the day using Slido
Live Breakouts
Insight and sharing of lunch activities using our virtual pics photo wall tool

Each section of the event was professionally produced with a TV magazine format. The event was hosted by two members of the team who steered the agenda, introduced new sections and reflected on the content and feedback from the live audience using Slido. The “Raised hand” function was utilised in Teams to take live questions directly from audience members and contribute in a managed and polished way ensuring the event felt more like a professional broadcast than a free-for-all meeting.

What we did

Behind The Scenes

We worked with our client and their agency to design and build a studio space that reflected our client’s new brand and provide different environments for presenting the live elements.

The soft seating area was utilised by the event hosts and presenters reflecting feedback from the virtual audience, and a large format LED video wall backdrop in bespoke frame formed the backdrop for the presentations.

To ensure the event felt very different to the typical “virtual event” or “webinar” we avoided showing PowerPoint slides and instead created engaging animated graphics to sit alongside the live presenters.

Comprehensive support

We provided comprehensive support for the live onscreen presenters with autocue on all cameras, current and next screens for graphical content, live audience interactive comments screen and a countdown timer to keep each section to time.

All presenters we given an ear-piece and our producer counted them down and provided direction throughout the event.

Where are we now

In the section of the event titled “Where are we now”, we built a 3D exhibition space where the audience could explore and immerse themselves in their current reality from the perspectives of a number of different stakeholders from customers and colleagues to external regulators and investors.

We filmed and produced a number of short videos to bring the content of each stand to life, including using green screen technology to bring members of the team into the 3D space.

Slido

Slido was used on mobile devices to receive feedback from the virtual audience throughout the event, allowing everyone to have a voice and share their thoughts throughout the day.

Virtual Pics

Virtual Pics, our custom built web app to allow users to share photos during an event, created another way for the audience to connect through out the event.

What our clients say about working with us

“From initial discussions to final set-up, your creativity, expertise, professionalism, kindness and general helpfulness was inspiring. Words cannot describe how much we loved the event and working with the team at On. If we could do it all again, we would in a heartbeat”

Dan Janes

Employee relations

“Thank you for all your hard work and support with our events. They were a smash hit with the ExCo, HR team and our audience – flawless execution as per usual!“

Alexandra Pierce

Group Head of Organisational Development and Culture

Award-Winning Financial Services Provider

“Outstanding service and delivery. The team here have appreciated your entire teams’ professionalism throughout the project, your commitment to safety and the complete way in which you carried out the project.
Many thanks.”

Chris Barrow

Toyota

“ISFM was a great success – thank you and your team for always being professional and always being able to navigate the difficulties that arise.”

Jess

Head of B2B

Cirkle PR

“Once again an amazing job. I am certain that no other team of people could have made this project happen. The commitment, enthusiasm, attention to detail and team spirit make you a truly stand-out business…We’re looking forward to the next one”

Louiza Vicary

Head of Events

Global Connections

Yet again On did an incredible job with what was a logistically challenging project. The determination and “whatever it takes” attitude makes On our absolute Go-To-Production-Guys…..Stand out professionals

Siobhan Ryan

Senior Producer

“You came up with ideas, listened to what we wanted and brought this all to life to create an event that will never be forgotten.”

Paul Godfrey

Head of Operations

“On’s experience shows through in the service they provide, making it easy for our team to focus on the rest of the event. This exhibition was our main event of the year; On 100% delivered across the board making show that we will never be forgotten.”

Rachel Wyatt

Managing Director

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