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Environmental Policy Statement

Life events. We love everything about them. We love the butterflies in the stomach and the wows on people’s faces. We love taking your raw ideas and making them happen however big, small, ambitious or bonkers. We love using 20 years’ experience to suggest nifty improvements. We love making things look effortless. And we love a new challenge.
So whatever idea, we’ll turn it into something special.
We are ON and we love live events. Together, we can make yours something special.

Environmental Responsibility Policy Statement

On Event Production Co. Ltd (the ‘Organisation’) recognises the importance of environmental protection and is committed to operating its business responsibly and in fulfilment of its compliance obligations relating to the provision of live event production services. It is the Organisation’s declared policy to operate with and to maintain good relations with all regulatory bodies.

It is the Organisation’s objective to carry out all measures reasonably practicable to meet, exceed or develop all necessary or desirable requirements, to protect the environment and to continually improve the Environmental Management System to enhance environmental performance through the implementation of the following:

    1. Continual improvement in the environmental impact of its business activities
    2. Improving the environmental benefits provided by its products and services
    3. Complying with all relevant legal, customer, and other third-party requirements
    4. Training of employees in environmental issues
    5. Minimise the production of waste
    6. Minimise material wastage
    7. Minimise energy wastage
    8. Promote the use of recyclable and renewable materials
    9. Prevent pollution in all its forms
    10. Control noise emissions from operations
    11. Minimise the risk to the general public and employees from operations and activities undertaken by the Organisation.

Top management demonstrates leadership and commitment with respect to the Environmental Management System by:

    1. Implementing and maintaining an Environmental Management System that is independently certified as compliant with ISO 14001:2015;
    2. Employing processes that identify the aspects of the organisation’s business that have an environmental impact and quantifying the significance of each aspect;
    3. Maintaining an environmental performance improvement programme to enable the organisation’s objectives to be achieved;
    4. Ensuring that its employees, suppliers and customers are aware of their role in supporting the organisation’s commitments and environmental objectives;
    5. Training its employees in good environmental protection practices and encouraging employee involvement in environmental improvement initiatives;
    6. Focussing on the creation of a number of sustainable options for clients looking to put in place their own sustainability plans for their events;
    7. Continually monitoring the environmental impact of its business activities.

The implementation of this policy is fundamental to the success of the organisation’s business and must be supported by all employees as an integral part of their daily work. This Policy is communicated to all employees, suppliers and sub-contractors and is made available to interested parties.

Guy Eaton
Managing Director
18th February 2020

Environmental Management System

Waste Management

All waste generated from our works will be, where practicable, segregated and disposed of to a licensed tipping facility utilising registered and licensed waste disposal Contractors. Transfer notes will be retained for all waste removed from the site.

In the case of hazardous waste, all products will be removed and disposed of in accordance with relevant local enforcing bodies, with all licences obtained, and transfer notes retained as proof of correct disposal. Where there is more than 500kg of hazardous waste to be removed from the site, the premises will be registered with the Environmental Agency as required by the Hazardous Waste Regulations 2009.

Where site conditions allow debris skips will be utilised and all waste will be segregated into inert and general waste.

All waste carriers will have the appropriate license and all Waste Consignment Notes will be stored on site recording the category of waste removed and the destination of the waste.

Where specific segregated waste storage facilities are cross contaminated, the waste will be removed as per the most hazardous waste contained within. The requirement for waste segregation where possible, will be fully explained during the induction process onto the site. information will be communicated to relevant site operatives and clear signage will be displayed at each waste storage facility.

Noise

where practicable the company will ensure noise generated is reduced to an acceptable level for Contractors on site and the general public in the local vicinity. All plant and equipment will be fitted with efficient noise suppression or controls to assist in attaining reduced noise output levels.

Any complaints concerning noise emissions from our sites will be investigated and appropriate corrective and preventive measures taken to prevent reoccurrence.

Emissions Into The Atmosphere And Watercourse

Emissions into the atmosphere and watercourses are to be controlled by the best available means practicable.  Environmentally safe products will be used attempting to minimise the effects of our works on the environment.

Spillages

Any spillages that occur on site must be contained and prevented from entering any watercourse and harming the local environment. COSHH information for all substances being stored and used on site will be available and appropriate spillage kits will be provided where required, and will be used in accordance with the manufacturer’s instructions.

General

Monitoring of these requirements will be undertaken by the Production Manager on site and the Warehouse and Operations Manager in the premises. This shall be carried out regularly to ensure the environmental controls are effective and used as a basis for identifying improvement.

Where environmental problems are encountered during the works it will be brought to the attention of the Operations Director who shall review the problem and, where applicable, propose an acceptable solution.

It will be the responsibility of the Operations Director to ensure that the Company’s Environmental responsibility is communicated to all staff and that each individual is encouraged to input into the environmental system such that all can contribute to minimising the impact on the environment.

Guy Eaton
Managing Director
18th February 2020

Environmental Management System: Current initiatives

Wastage
  • General office waste is sorted into recyclable and non-recyclable bins.
  • All office printers are set to print double-sided as standard in order to minimise the amount of paper used, and all waste paper is either recycled or, where possible, used as scrap paper.
  • Our in-house hire system has been designed to prompt users to ask whether they actually need to print a copy of the document prior to printing at all stages where a hard copy is not needed.
  • Where possible all written communication is via email. The vast majority of quotations, confirmations, invoices, statements and purchase orders are issued via email. Paper copies are only printed for issue via post or fax at the client’s request.
  • Wastage is collected by a recognised and reputable company (Biffa Waste Services) and waste to be recycled is taken to local recycling centres.
  • All equipment that becomes due for renewal is, wherever possible, sold on to other companies as ex-rental rather than disposed of.

 

ON currently recycles the following waste products:

  • Lamps from Lighting equipment
  • Aluminium
  • Steel
  • Copper Cables
  • Carpet
  • Wood
  • Cardboard
  • Plastics
  • Toner & Printer Cartridges
  • Paper and padded envelopes
  • Other suppliers packaging whenever possible

 

Utilities
  • All offices are double-glazed in order to minimise heat dispersion and wastage
  • Warehouse equipment including boilers and information screens are on timer systems to reduce utility usage.
  • All computers are set to make use of their energy saving settings.
  • All office heating is on a timer for when offices are occupied. The timer is set to OFF over weekends, outside of operating hours or evenings.
  • A large number of the office lighting fixtures have been changed for energy efficient fluorescent tubes and LED reducing power consumption.
  • All office heating is switched off completely during summer months.
  • Heating in workshops is supplied via energy efficient infrared heaters specifically designed to heat people and objects unaffected by air movement.
  • Heating in the warehouse is supplied via energy efficient gas blow heaters.

 

Travel & Transport

ON will keep all vehicles in good operating condition, and maintain them according to the instructions in the vehicle’s owner’s manual. All company vehicles will be inspected on a regular basis, and any mechanical problems that arise will be fixed accordingly. This will ensure that all company vehicles are running as efficiently as possible and thereby reduce unnecessary pollution.

  • Before undertaking any journey all members of staff should ensure the daily vehicle check sheet is complete inspecting the following:
    • The tyres are inflated in line with the munufacturer’s specifications
    • The tyres have adequate tread
    • Check water levels
    • Check oil levels
    • Check fuel levels
  • Only equipment, cases and tools necassary for the job being delivered or collected should be carried on the vehicle.
  • Plenty of time should be allowed to arrive at the required destination, driving at a moderate speed and ensuring the highest possible suitable gear is used at all times.
  • Wherever practical, delivery and collections should be combined in order to minimise unnecessary travel.
  • Excessive idling of the engine shoild be avoided at all times.
  • The shortest route possible should be taken and the journey should be planned to avoid backtracking.
  • lift-sharing is encouraged. staff and freelance engineers’ should lift-share whenever possible.